Project management and having an efficient project lifecycle can be somewhat challenging. The challenge is especially true while involving all project stakeholders with mountains of paperwork. The amount of project documentation, details, and scope comes with various printed materials. These printed materials, or traditionally published, make up a project’s handover documentation.
Project handover is a process of delivering project documents to the project owner or other points of contact upon completion.
Traditionally, the delivery of a project’s handover documentation involved physical paperwork. However, the advances in technology allow for digital delivery of this documentation. Having this information digitally saves on physical documents, and parts for buildings are far easier to find.
For instance, if a facilities manager needs to replace an air filter, it’s much easier to do with digital documentation. With digital O&Ms, facility managers can quickly and easily find the make and model of that specific filter. Usually, these individuals would need to sift through stacks of paperwork to find the pertinent information they need.
Let’s look at one of the most common software that accomplishes digital project handover.
Bluebeam Revu offers far more benefits to general contractors, architects, and engineers than just project handover. Bluebeam offers design reviews for general contractors so an entire project team can stay updated on the status of the project.
Some Bluebeam features, aside from project handover, include:
Bluebeam Revu allows users to manage project folders and files in one convenient location. The document management features are great for team members to easily access, upload, and review the latest project documents.
Revu has dynamic document tools that manage and share the most current drawing set with project partners. The great thing about Bluebeam’s drawing management is that users can access it from the field or the office.
Bluebeam’s measurement tools help users capture project scope and create more substantial bids, giving a competitive advantage on projects.
Bluebeam enables simple submittals with some of the best markup and editing tools on the market. The best part is that it integrates with most document management systems, allowing your projects to run efficiently throughout their lifecycle.
Revu keeps RFIs clear and organized with smart markup and hyperlinking tools. These tools help keep your projects on track.
Users can sort and summarize punch items within drawings in Bluebeam. Because of this, Bluebeam helps project teams achieve a 90% completion rate on their first back check.
Revu’s markup and collaboration tools allow faster and more accurate quality reviews on projects. All markups appear in an integrated, customizable list for easy tracking and the simple creation of PDF, CSV, or XML reports.
Bluebeam can reduce the massive amount of paper with digital O&M manuals. Bluebeam solutions empower construction teams with intelligent digital tools as the leading PDF markup tool. Another benefit to digitizing documentation is the straightforward access for the parties who may need it in the future.
Digital O&M manuals, as previously mentioned, make the transition process of projects efficient. Let’s look at the specific tools within Bluebeam that make project handover easy.
Hyperlinking in Bluebeam Revu allows users to add hyperlinks to websites, maintenance schedules, and specific locations within the PDF document itself. The hyperlinking feature reduces the time it usually takes to locate warranties and other important information.
With the form creation tool, users can update everything from RFIs to contracts with the touch of a button. Recipients can also sign these forms by leveraging the Digital Signature Tool within Revu. The Form Creation Tool also can automatically create a form from any document.
Revu’s Digital Dashboards allow users to create convenient graphic navigation of project documentation. These dashboards reduce the time it would take to locate necessary documentation.
A common misconception of project handover is that it is only at the end of a project’s life cycle. However, project handover is constantly happening during the lifecycle of a project. Project details can be transitioned from an architect to a builder to a facility manager.
Being able to effectively hand over project documents to a single point of contact or anyone working on the project is vital. Handing that project in digital form makes for a much easier and accessible process. Digitally, it allows all stakeholders to continue the project without missing a beat.
Are you looking to experience all of the features within Bluebeam Revu? Take a look at the free 30-day trial from TPM and see if it’s the right solution for your project handover process.